Executive Personal Assistant
Company: Alan Taylor Real Estate Group
Posted on: January 15, 2022
Are you an excellent planner and organizer? We're hiring an
executive assistant to provide administrative support to the team
lead and help us achieve our organizational goals. Your role is key
to ensuring plans are made, schedules are set, meetings happen on
time, and files are neatly organized and up-to-date. Ideal
candidates are proactive, love diving into projects, working with
others, and are interested in playing a big role in the vision of
our organization. If this sounds like you, apply below!
Other assistant duties as assigned from executives such as pick up
orders, and other personal assistant tasks
Take care of office management duties such as ordering filing
systems and keeping track of office equipment and supplies
Report incoming information like phone calls, messages, memos, and
emails to an executive
Oversee scheduling, including arranging accommodations and travel,
managing itineraries, and setting up team meetings
Work with an executive to prepare for meetings and record
--- Managing team documents for presentations & listings
--- Preparing correspondence, scheduling meetings, and tracking
--- Managing emails and making follow-up calls.
--- Preparing pre-listing materials and
--- Quarterly business reviews
--- Schedule management
--- Budget & Monthly Reimbursement
--- Coordinating showings, assisting at open houses, and obtaining
--- Maintaining electronic and paper filing systems.
--- Managing a client database and preparing reports.
--- Assisting with closing processes.
--- Performing other duties as assigned.
--- Assist with marketing activities that may include scheduling
photography and videography.
--- Blog Management, copywriting, and content creation
Impeccable time management skills, organizational skills,
interpersonal skills, and communication skills
Possess a high school diploma, G.E.D. or equivalent
At least 2+ years of experience as an executive assistant, or
experience performing supportive duties
Experience using Microsoft Office
Experience handling confidential information and adhering to strict
--- High school diploma/GED. College Degree preferred
--- Previous experience in the real estate industry is
--- Real Estate License preferred but not required
--- Familiarity with video editing is preferred
--- Good communication skills, both verbal and written
--- Proficiency in Google Workspace
--- Proficiency with Social Media platforms: IG, Facebook,
--- Proficiency with DocuSign, Zipforms, and Mailchimp
--- Familiarity with database management and CRM Software tools
--- Familiarity with Asana or other project management
--- Familiarity with MLS
--- Able to work independently and as part of a team
--- Strong numeracy and organizational skills
--- Critical thinking and problem-solving skills
--- STRONG attention to detail
Alan Taylor, a real estate agent with decades of experience,
combines expertise in the Sherman Oaks and Ventura Corridor markets
with a customer service ethos second to none. As a listing agent,
his process incorporates the latest in digital marketing paired
with sensitivity to a seller's needs. He makes selling a home quick
and easy, even under challenging circumstances. If someone is in
need of an agent they can trust with the details, Alan Taylor will
guide them through the process effortlessly.
We strive to offer clients unrivaled real estate services and
prioritize providing an informed and hassle-free customer service
experience. Our core values center around transparency and forming
relationships. We always work with the goal of turning every client
into a lifelong friend.
If you believe that you align with our core values and are a good
match for this position, then we encourage you to apply! We look
forward to hearing from you.
Keywords: Alan Taylor Real Estate Group, Downey , Executive Personal Assistant, Other , Downey, California
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