Talent Acquisition Coordinator

Company: KARL STORZ Endoscopy - America
Location: Downey
Posted on: January 8, 2022

Job Description:

Company: KARL STORZ Endoscopy-America, Inc. (KSEA) Job Code: 12191 Pay Grade: US-C11 Description KARL STORZ SE & Co. KG based in Tuttlingen, Germany, is a family-owned, global company committed to benefiting humanity by advancing medical technology through innovation and education. For more than 75 years, KARL STORZ has been dedicated to earning its international reputation as a leader that designs, engineers, manufactures, and markets all its products with an emphasis on visionary design, precision craftsmanship, and clinical effectiveness.The primary responsibility of the Talent Acquisition Coordinator is to contribute to the Talent Acquisition team's overall objective to provide an exceptional experience for our internal and external clients. This role can be based in either our El Segundo, CA or Auburn, MA office and will report to the Head of Talent Acquisition. KEY RESPONSIBILITIES Key responsibilities include but are not limited to:

• Work closely with recruiters to create and deliver accurate offer letters within the expected time frame.
• Confirm accuracy of eFiles.
• Regularly communicate onboarding status or roadblocks.
• Work closely with candidate to administer pre-employment assessments and report results to hiring manager and recruiter.
• Contingencies (Background, drug test and motor vehicle report)
• Responsible for initiating contingencies, reviewing status daily and communicating status to recruiter, hiring manger and candidate.
• Identifying candidate delays and guiding them through the process, as needed.
• Reviewing results and escalating issues to management.
• Executing the adverse process, as needed. New Employee Onboarding
  • Responsible for launching the onboarding process and reviewing status.
  • Identifying and remedying delays.
  • Regular communication with the onboarding community (Hiring Managers/Credentialing/IT).
  • Ensure accurate completion of the Form I-9/E-verify process. Interview Scheduling and Communication
    • Work closely with recruiters, hiring departments and candidates to coordinate interviews across mutiple time zones and regularly communicate status.
    • Provide candidate support to confirm interview day readiness; may include video interview prep.
    • Provide interview day support to ensure a positive candidate and interviewer experience.
    • Swiftly and professionally adjust to unexpected changes. New Hire Orientation
      • Responsible for New Hire Orientation facilitation and scheduling.
      • Manage onsite welcome pack process: inventory management, coordination, and distribution.
      • Administer online post-hire surveys; generate and analyze reports to review with senior management.
      • Schedule periodic focus groups to identify process improvements. ADDITIONAL RESPONSIBILITIES
        • Track and administer onboarding/offboarding for consultants; run quarterly audits and work with managers to maintain accuracy.
        • Identify need and recommend modifications to continuously improve processes and documented standard operating procedures.
        • Ensure thorough training of individual(s) assigned as backup to the responsibilities of this position; perform backup responsibilities for other HR functions as assigned.
        • Perform other related duties as required. REQUIREMENTS
          • Our successful candidate will have excellent business communication skills, both in written and spoken form. Additional requirements include:
          • Accuracy and strict attention to detail is a must.
          • Minimum education required bachelor's degree or equivalent work experience.
          • Minimum 3 years' experience supporting and working with in a fast-paced corporate HR team.
          • Experience analyzing data and making sound recommendations.
          • Demonstrated ability to work effectively with employees at all levels from executives to individual contributors including onsite, offsite, and global.
          • Ability to smoothly adapt to competing priorities while maintaining professionalism and excellent customer service.
          • Maintain a high level of confidentiality consistent with a corporate Human Resources department.
          • Practicing exceptional organizational, time management, administrative and customer service skills. Ability to use:
            • MS Excel for managing/presenting data, generating reports.
            • MS Word for generating letters and performing mail merge.
            • MS Outlook for advanced meeting scheduling, heavy emailing.
            • MS Teams/Zoom for video interviews/meetings and presentations.
            • HR related systems (ATS, pre-assessment, etc.) and social media platforms. Preferred, but not required: Experience working with Taleo Business Edition's Recruit, Onboarding and Offboarding modules. #LI-JGVaccine requirements at KARL STORZ due to COVID-19 KARL STORZ is committed to maintaining a safe work environment for our employees and therefore we require the COVID-19 vaccine for all of our employees unless otherwise due to an underlying medical condition or sincerely held religious beliefs. During the interview process, we encourage you to ask how COVID-19 may impact the role you are seeking and if you require a reasonable accommodation regarding the vaccine requirement see below on the process for requesting accommodation. Please click here to learn more about our overall response to COVID-19. Employee Benefits Program Overview for U.S. Locations
              • Medical / Dental / Vision including a state of the art wellness program and pet insurance, too!*
              • 3 weeks' vacation, 10 holidays plus paid sick time*
              • 401K retirement savings plan providing a match of 60% of the employee's first 6% contribution
              • Section 125 Flexible Spending Accounts
              • Life, STD, LTD & LTC Insurance
              • Tuition reimbursement of up to $5,250 per year
              • Fitness reimbursement up to $200 annually
              • Employee referral program of up to $2,000 per hire
              • And much more! *Field sales, internships and part-time employees are not eligible except for where required by state law. Non-employees, including temporary workers and consultants, are not eligible to participate in KARL STORZ benefits program. KARL STORZ reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. Additionally, KARL STORZ, through its supervisors, may require an employee to perform duties outside their normal description within the sole discretion of the supervisor. Employee must comply will all applicable KARL STORZ policies and procedures. Equal Employment Opportunity & Reasonable Accommodation Statement KARL STORZ is committed to creating an inclusive space where employees are valued for their skills and unique experiences. To achieve this goal, we are committed to diverse voices and all applicants will receive consideration without regard to race, color, sex, national origin, disability, veteran status or any other protected characteristic. KARL STORZ is also committed to providing reasonable accommodations during our recruitment process. Should you need assistance or accommodation please email us at TaleoAdministrator@karlstorz.com. Notice to Employment Agencies This recruitment assignment is being managed directly by KARL STORZ's Human Resources team. Human Resources will reach out to our preferred, contracted agency partners in the rare instance additional talent options are required. Your respect for this process is appreciated. KARL STORZ does not accept unsolicited Agency resumes. Resumes received which were unsolicited by KARL STORZ Human Resources department will be ineligible for referral fees.

Keywords: KARL STORZ Endoscopy - America, Downey , Talent Acquisition Coordinator, Other , Downey, California