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Administrative Assistant

Company: Nass Constroction Company Inc
Location: Downey
Posted on: September 12, 2022

Job Description:

THE OPPORTUNITY: The Administrative Assistant provides administrative support to the contract team, providing support to intake, process, track and ensure finalization of contracts is a critical task for both structural and architectural projects. The Administrative Assistant understands the basics of construction contracts including types of contracts and contract flow. Insurance documentation and tracking is also critical to the completion of the contract process and is an important part of the duties. An understanding of the interplay of insurance endorsements and other requirements is essential.Job Requirements:WHAT YOU WILL DO: --- Manage subcontractor insurance including requesting insurance, verifying accuracy, tracking renewals, updating Smartsheets, and integrating into COINS --- Order insurance certificates to be sent to customers --- Administer MyCOI program --- Administer subcontractor prequalification program --- Work with project managers to develop, award and administer lump sum, firm fixed, cost type, professional services, labor hour and time and material subcontracts and purchase orders for construction and/or services for the project --- Prepare and process subcontract and professional services agreement modifications --- Understand and support subcontractors through CIP enrollment processes as required --- Track architectural contracts, including intake, entering information into COINS, detailed calendaring of required dates and tracking through process to ensure contract is finalized prior to delivery of materials or start of onsite labor --- Disperse documents included with contract documents as appropriate, e.g., accounting, operations, etc. --- Perform backup receptionist duties when needed COMPETENCIES: --- Ability to read and understand basics of construction contracts --- A basic understanding of construction related insurances --- Intermediate Microsoft software skills including Word, Excel, and Outlook --- COINS and Bluebeam experience desired --- Strong written and oral communication skills and excellent grammar, writing, and proofreading skills with the ability to provide attention to detail, ensuring a high level of quality within documents REQUIREMENTS: --- High school diploma --- 2 plus years of construction contract experience or similar --- Very detail oriented, organized, flexible, poised, able to balance tasks and time deadlines effectively --- Proactive/self-starter: utilize administrative skills to effectively meet the needs of the contract department --- Ability to work independently in a team environment --- Good time management skills --- Interact positively with customers, team members and other fellow employees --- Positive outlook to promote a cooperative and supportive department/organization --- Discreet and able to keep confidential information confidential WAGES & BENEFITS: --- Salary: $19.00 - $22.00 per hour (negotiable based on experience) --- Annual bonus based on goal achievement --- Paid Time Off (PTO) and paid holidays (8) --- Health insurance (Company pays 75% of premium) and all the other standard benefits --- Wellness program with cash incentive ($50.00 per month for participation) --- Cell phone reimbursement $40.00 per month

Keywords: Nass Constroction Company Inc, Downey , Administrative Assistant, Administration, Clerical , Downey, California

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